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  • Hampsthwaite Village Room and COVID-19

    The Village Room Committee has taken steps to qualify the hall as being COVID-19 Secure as follows: We have conducted a Village Room Risk Assessment and made it available to all users. We have cleaning, handwashing and hygiene procedures in line with UK Government guidance We have taken all reasonable steps to help hall users keep safe from COVID-19 We have taken all reasonable steps to help Hirers maintain Social Distancing when using the Village Room Where people cannot keep 2m apart we have advised Hirers on the mitigating actions they might take to manage transmission risk
  • Hampsthwaite Community Room and COVID-19

    The Community Room Committee has taken steps to qualify the hall as being COVID-19 Secure as follows: We have conducted a Community Room Risk Assessment and made it available to all users. We have cleaning, handwashing and hygiene procedures in line with UK Government guidance We have taken all reasonable steps to help hall users keep safe from COVID-19 We have taken all reasonable steps to help Hirers maintain Social Distancing when using the  Community Room Where people cannot keep 2m apart we have advised Hirers on the mitigating actions they might take to manage transmission risk
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  • Memorial Hall and COVID-19

    The Memorial Hall Management Committee has taken steps to qualify the hall as being COVID-19 Secure as follows: We have conducted a Memorial Hall Risk Assessment and made it available to all users. We have cleaning, handwashing and hygiene procedures in line with UK Government guidance We have taken all reasonable steps to help hall users keep safe from COVID-19 We have taken all reasonable steps to help Hirers maintain Social Distancing when using the hall Where people cannot keep 2m apart we have advised Hirers on the mitigating actions they might take to manage transmission risk
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Hampsthwaite Village Room and COVID-19

Link to http://www.hampsthwaite.org.uk/villageroom/750
The Village Room Committee has taken steps to qualify the hall as being COVID-19 Secure as follows:
  • We have conducted a Village Room Risk Assessment and made it available to all users.
  • We have cleaning, handwashing and hygiene procedures in line with UK Government guidance
  • We have taken all reasonable steps to help hall users keep safe from COVID-19
  • We have taken all reasonable steps to help Hirers maintain Social Distancing when using the Village Room
  • Where people cannot keep 2m apart we have advised Hirers on the mitigating actions they might take to manage transmission risk

The Village Room Committee undertakes best endeavours to establish the premises as Covid Secure but it is the responsibility of Hirers and other users to ensure their activities within it are safe and do not compromise the safety of others who may follow.


LATEST COVID NEWS

Any new announcements affecting the Village Room and life in Hampsthwaite in general will be posted here. You must take into account anything posted here first when planning any event or activity.

ROADMAP PUBLISHED

See: https://www.gov.uk/government/publications/covid-19-response-spring-2021/covid-19-response-spring-2021#roadmap  

RoadMap Step 2: no earlier than 12 April

  • Community Buildings can open (but for small groups only without "mingling")
  • Indoor leisure (including gyms) open for use individually or within household groups.
  • All children’s activities, indoor parent & child groups (up to 15 parents - eg Toddler Group)
  • Funerals (30 max.), wakes, weddings and receptions (15 max.)

RoadMap Step 3: no earlier than 17 May

  • Indoor entertainment and attractions - inc. cinemas and children’s play areas
  • Organised adult indoor group sports and exercise classes now permitted - (eg Zumba, Yoga, Pilates)
  • Most significant life events (now 30 max.)
  • Controlled indoor events of up to 1,000 people or 50% of a venue’s capacity, whichever is lower (for us this would be 125 max), will be permitted (eg conferences, theatre and concert performances and sports events)

RoadMap Step 4: no earlier than 21 June

  • Fully open as 'normal'.
  • May be some COVID-status certification (eg for travel but unlikely for us)
  • Events Research Programme (pilot starts April to check need for other measures to run events with larger crowd sizes and reduced social distancing) - Village Room (or even whole village) events unlikely to be of a scale affected by these findings.

Village Room COVID Guidance and Procedures.

Revised Conditions of Hire and associated guidance have been produced with a view to our being able to accept bookings and resume most activities from May 17th 2021. In the meantime, please note the following:

  • you must not enter if you have, or have been in contact with, anyone displaying Covid-19 symptons
  • the Village Room will have reduced maximum occupancy.
  • the aim is to have only one group in the Village Room at any one time and so you may be asked if you are able to alter your usual time slot.
  • our cleaners will come in regularly, to sanitise all door handles, switches, WC seats and washbasins.
  • BUT it will be a condition of hire that users must clean anything that is regularly touched and anything they use before and after use with the virucidal spray provided or ordinary domestic products.

Village Room COVID Risk Assessment

Important Notes

  • The COVID-19 Risk Assessment may need to be updated in the light of any new government advice that may be forthcoming.
  • This document should be read in conjunction with relevant legislation and guidance issued by government and local authorities.
Relevant guidance can be found at:

Village Room - Special Conditions of Hire

All those hiring the Village Room should note these Special Conditions. In particular:
  • The need to keep a register of attendees for 21 days and not to exceed the maximium occupancy allowed for your activity.
  • Ensure users wear a face covering on entry, leaving and as they move about; maintain social distancing, and avoid 'pinch points'.
  • Encourage frequent hand washing and ensure all equipment is cleaned before and after use.
  • Keep the room as well ventillated as possible.

Village Room - Occupancy Guide

Room capacity figures are worked out on the basis of number and size of exits i.e. how quickly people can escape from a building. As a general rule, normal room occupancy allows 0.5m2 per person dancing and 1m2 per person sitting but measures now need "to be in place to ensure all users of community facilities follow the guidelines on social distancing, including strict adherence to social distancing of 2 metres or 1 metre with risk mitigation (where 2 metres is not viable)" - ref: https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities

As a rule of thumb we are advised to achieve this by dividing our normal occupancies by four but this may vary taking into account different layouts, space taken up by furniture or equipment and activities. The overriding aim is to enable Social Distancing between attendees who are not from the same household or support bubble.

This method is based on individuals attending, rather than groups of people from the same or no more than 2 households, and so represents a cautious approach. Different Hirers must make their own assessment based on this guidance according to the types of activity, age, relationships and vulnerability of their group.

Village Room COVID Risk Assessment – Guidance and Template for Hirers

Hirers are strongly advised to produce their own Risk Assessment and people will feel safer if they do.

This guidance shows the kind of approach groups might take when hiring the Village Room. Use it as a guide to think through some of the hazards and the steps you need to take to control the risks which are particular to your group.

Please note this is not a generic Risk Assessment and you cannot just put your group name on to adopt wholesale without any thought. This would not satisfy the law - and would not be effective in protecting people.

Paper copies of the Template are available on request.


Village Room QR Code - Click to Enlarge - click for full size image
Village Room QR Code - Click to Enlarge
Track and  Trace - Register of Attendance

The easing of lockdown measures following the COVID-19 outbreak, is being supported by NHS Test and Trace. Hirers should assist this service by keeping a temporary record of group contact details for 21 days following the last session.

We have produced an Attendance Register Template which Hirers may find helpful and assist NHS Test and Trace with requests for that data if needed. This could help contain clusters or outbreaks.

See:

Paper copies of the Attendance Register are available on request.

Hampsthwaite Village Room and COVID-19
The Village Room Committee has taken steps to qualify the hall as being COVID-19 Secure as follows:
  • We have conducted a Village Room Risk Assessment and made it available to all users.
  • We have cleaning, handwashing and hygiene procedures in line with UK Government guidance
  • We have taken all reasonable steps to help hall users keep safe from COVID-19
  • We have taken all reasonable steps to help Hirers maintain Social Distancing when using the Village Room
  • Where people cannot keep 2m apart we have advised Hirers on the mitigating actions they might take to manage transmission risk

Link to http://www.hampsthwaite.org.uk/villageroom/750