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Memorial Hall and COVID-19

Link to https://www.gov.uk/coronavirus
The Memorial Hall Management Committee has taken steps to qualify the hall as being COVID-19 Secure as follows:
  • We have conducted a Memorial Hall Risk Assessment and made it available to all users.
  • We have cleaning, handwashing and hygiene procedures in line with UK Government guidance
  • We have taken all reasonable steps to help hall users keep safe from COVID-19
  • We have taken all reasonable steps to help Hirers maintain Social Distancing when using the hall
  • Where people cannot keep 2m apart we have advised Hirers on the mitigating actions they might take to manage transmission risk

The Memorial Hall Management Committee undertakes best endeavours to establish the premises as Covid Secure but it is the responsibility of Hirers and other users to ensure their activities within it are safe and do not compromise the safety of others who may follow.


Link to https://www.gov.uk/coronavirus

LATEST COVID NEWS

Any new announcements affecting the Memorial Hall and life in Hampsthwaite in general will be posted here. You must take into account anything posted here first when planning any event or activity.

ROADMAP PUBLISHED

See: https://www.gov.uk/government/publications/covid-19-response-spring-2021/covid-19-response-spring-2021#roadmap  


Link to previous announcements from UK Gov and ACRE

RoadMap Step 2: no earlier than 12 April

  • Community Buildings can open (but for small groups only without "mingling")
  • Indoor leisure (including gyms) open for use individually or within household groups.
  • All children’s activities, indoor parent & child groups (up to 15 parents - eg Toddler Group)
  • Funerals (30 max.), wakes, weddings and receptions (15 max.)

RoadMap Step 3: no earlier than 17 May

  • Indoor entertainment and attractions - inc. cinemas and children’s play areas (eg Film Nights)
  • Organised adult indoor group sports and exercise classes now permitted - (eg Zumba, Yoga, Pilates)
  • Most significant life events (now 30 max.)
  • Controlled indoor events of up to 1,000 people or 50% of a venue’s capacity, whichever is lower (for us this would be 125 max), will be permitted (eg conferences, theatre and concert performances and sports events)

RoadMap Step 4: no earlier than 21 June

  • Fully open as 'normal'.
  • May be some COVID-status certification (eg for travel but unlikely for us)
  • Events Research Programme (pilot starts April to check need for other measures to run events with larger crowd sizes and reduced social distancing) - Memorial Hall (or even whole village) events unlikely to be of a scale affected by these findings.

 


COVID-19: Guidance for the safe use of multi-purpose community facilities - Updated 17 May 2021

See: https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities?fbclid=IwAR0wR0AAiJMjYyHuqHcuaTKdG2de6iUJXBQafrsQLgLSN-6TAHFGarTGsnc


Memorial Hall Re-opening Questionnaire 


In order for the Memorial Hall Management Committee to make a robust plan of action in readiness for opening, it would be extremely helpful if you could complete and return the following questionnaire ASAP either by post to the Memorial Hall, by giving it to a Committee Member or send it via email to bookings@hampsthwaite.org.uk.

Memorial Hall COVID Guidance and Procedures.

Revised Conditions of Hire and associated guidance have been produced with a view to our being able to accept bookings and resume most activities from September 1st 2020. In the meantime, please note the following:

  • you must not enter if you have, or have been in contact with, anyone displaying Covid-19 symptons
  • the rooms will have reduced maximum occupancy numbers
  • the aim is to have only one group in the hall at any one time and so you may be asked if you are able to alter your usual time slot and/or use a different room
  • from September, our cleaners will come in each day, at least briefly, to sanitise all door handles, switches, WC seats and washbasins.
  • BUT it will be a condition of hire that users must clean anything that is regularly touched and anything they use before and after use with the virucidal spray provided or ordinary domestic products.

Special Conditions of Hire during COVID-19

Note:
These conditions are supplemental to, not a replacement for, the Memorial Hall’s ordinary conditions of hire (see http://www.hampsthwaite.org.uk/memorialhall/548 ).


Memorial Hall COVID Risk Assessment

Important Notes

  • The COVID-19 Risk Assessment may need to be updated in the light of any new government advice that may be forthcoming.
  • This document should be read in conjunction with relevant legislation and guidance issued by government and local authorities.
Relevant guidance can be found at:

Memorial Hall COVID Risk Assessment – Guidance and Template for Hirers

Hirers are strongly advised to produce their own Risk Assessment and people will feel safer if they do.

This guidance shows the kind of approach groups might take when hiring the Memorial Hall. Use it as a guide to think through some of the hazards and the steps you need to take to control the risks which are particular to your group.

Please note this is not a generic Risk Assessment and you cannot just put your group name on to adopt wholesale without any thought. This would not satisfy the law - and would not be effective in protecting people.

Paper copies of the Template are available on request.


Link to https://acre.org.uk/cms/resources/press-releases/covid-19-safer-community-centres-aug-20.pdf
 - click for full size image

Memorial Hall - Room Occupancy Guide

Room capacity figures are worked out on the basis of number and size of exits i.e. how quickly people can escape from a building. As a general rule, normal room occupancy allows 0.5m2 per person dancing and 1m2 per person sitting but measures now need "to be in place to ensure all users of community facilities follow the guidelines on social distancing, including strict adherence to social distancing of 2 metres or 1 metre with risk mitigation (where 2 metres is not viable)" - ref: https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities

As a rule of thumb we are advised to achieve this by dividing our normal occupancies by four but this may vary taking into account different layouts, space taken up by furniture or equipment and activities. The overriding aim is to enable Social Distancing between attendees who are not from the same household or support bubble.

This method is based on individuals attending, rather than groups of people from the same or no more than 2 households, and so represents a cautious approach. Different Hirers must make their own assessment based on this guidance according to the types of activity, age, relationships and vulnerability of their group.
Floor Stickers for Exercise Classes - click for full size image

Floor Stickers for Exercise Classes

UK Gov Guidance for people who work in grassroots sport and gym/leisure facilities states:

"The maximum occupancy of each indoor facility should be limited by providing a minimum of 100sqft per person. For this figure, the area is the net useable indoor facility space available to members to use, including changing rooms, toilet and wash facilities"


The inclusion of all spaces is because this is a ventilation requirement so hirers should keep all internal doors open during exercise classes.

EMD,the national governing body for group exercise, advises:

"We recommend that participants are spaced at 3m intervals as this maintains 2m spacing in the event that participants take a step towards each other. . . . . More space may be needed for people with disabilities. Instructors and operators may choose to deliver classes with alternative layouts, but these must always enable class participants stay at least 2m apart . . . . . 2m by 2m is permissible as it is within Government guidelines for social distancing."

The honeycomb pattern of Floor Stickers placed in the Main Hall for guidance reflects this advice and, in addition, participants are reminded that all moving together in the same direction will maintain these distances.
Memorial Hall QR Code - click for full size image

Track and  Trace - Register of Attendance

The easing of lockdown measures following the COVID-19 outbreak, is being supported by NHS Test and Trace. Hirers should assist this service by keeping a temporary record of group contact details for 21 days following the last session.

We have produced an Attendance Register Template which Hirers may find helpful and assist NHS Test and Trace with requests for that data if needed. This could help contain clusters or outbreaks.

See:

Paper copies of the Attendance Register are available on request.

Memorial Hall and COVID-19
The Memorial Hall Management Committee has taken steps to qualify the hall as being COVID-19 Secure as follows:
  • We have conducted a Memorial Hall Risk Assessment and made it available to all users.
  • We have cleaning, handwashing and hygiene procedures in line with UK Government guidance
  • We have taken all reasonable steps to help hall users keep safe from COVID-19
  • We have taken all reasonable steps to help Hirers maintain Social Distancing when using the hall
  • Where people cannot keep 2m apart we have advised Hirers on the mitigating actions they might take to manage transmission risk

Link to https://www.gov.uk/coronavirus